Q2 2022 RAC Leadership Meeting Minutes

June 13 2022

Attendees: Steve Izzo, Naveen Malik, Dana Bostic, Barton Meeks, Anastasia Vail, Steve Blake, Ann Murphy

New business/topics:

  • Fort Bragg Outreach event (Wed. June 15). Dana Bostic is the event lead. Matt Lochansky will provide event details to Dana. Extreme heat predicted.

Departments/Committees:

Treasurer

Membership – 399 total

  • 269 single memberships
  • 77 family memberships with 77 secondary members (53 registered)

Balances

  • Business checking: $811.56
  • Savings: $23324.06
  • Special purpose checking: $293.32

ALCOR renewal pending (~$2800)

Loaner Scope

  • Mike Keefe is looking to handover management of the loaner scope program to a new volunteer.

Public Outreach

  • Outreach event coordinators need to be assertive regarding weather conditions with local event hosts, including excessive heat warnings.
  • TLC Three Bears Acres is considering becoming a RAC observing site for RACOBS and impromptu observing. Anastasia is coordinating with them. They are also considering hosting a star party.

Education Committee (Astronomy Classes)

  • No update

ALCOR

  • No update

Social Media

  • No update

Imaging Group

  • No update

In-person Meetings

  • For each meeting, the meeting co-chair needs to coordinate with the museum to provide us a liason (to open the museum door). The museum contact should be advertised to the leadership team in the event an issue arises. A/V team should try to arrive by 6:30 PM. There have been some issues with Zoom sound quality. Meeting co-chair is responsible for arranging dinner for the meeting speaker (if desired).
  • We should document what equipment (e.g., cables) is needed to host the Zoom feed at a meeting. We need a “producer” for each meeting.
  • Door prizes: Considering a nice set of eyepieces for a door prize.
  • Mic: Should we invest in a standing mic/stand? Should we buy a laptop for Zoom hosting? Steve I: We would need to discuss this with the club. In the past club equipment has vanished. Ana: We need a “meeting bin” with all the gear that is needed at every meeting.